We would like to invite you to participate in the 42nd annual Winterfest on November 21-22, 2020.
We look forward to receiving your application.
Please apply by September 30th, 2020 to avoid a $25 late fee. We have made some modifications this year in response to COVID-19.
Winterfest is committed to presenting a high quality juried show with balance and variety between the various art forms as well as between fine, folk arts and crafts. Winterfest is scheduled for the weekend before Thanksgiving.
Location of Winterfest
Winterfest is held at the Aberdeen Civic Arena located in Historic Downtown Aberdeen. The Aberdeen Civic arena is located at 203 S. Washington Street Aberdeen, SD 57401.
Arts and crafts of original design, handmade by the exhibitor as well as culinary items made by the exhibitor are the only merchandise allowed to be sold. Please note on application the use of any manufactured items used to enhance hand-crafted work (i.e. painting on a purchased sweatshirt; purchased decorative accents used on hand-crafted woodwork; purchased components used with handmade beads).
Booth Size, Layout, Set Up and Lighting
Some modifications are being implemented this year in response to COVID-19. We have eliminated two rows of booths in the center. There will be approximately two feet between each booth. Aisles will be approximately 11-12 feet wide.
Booth Spaces are 12 wide x 10 deep. You are encouraged to set up booths in such a manner that attendees stay within the 12 feet width of your booth and does not encourage attendees to use the 2 feet between booths to look at items you have for sale.
You may use a canopy if you wish. All canopies and display pieces should have adequate protection on the bottom so as not to damage the wood floor. If you need to tape a cord or other item used in your booth to the floor, the venue will provide the proper tape that will not damage the floor. Use of any other tape is prohibited. help to make the booth appear brighter. Be sure to plan to have adequate light where your customers will be paying. Canopies and display pieces should have adequate protection on the bottom so as not to damage the wood floor.
COVID-19 modifications for this year:
Masks will be highly encouraged for exhibitors, attendees and staff. This could change to mandatory pending current conditions at the time of Winterfest.
Temperature checks will be required each day for the exhibitors and staff upon entering the building.
Hand sanitizing stations will be available.
There will be NO booths this year selling food for consumption on site. Exhibitors will need to plan accordingly for meals and snacks.
We will not have a hospitality room for the exhibitors or the reception at the end of the day on Saturday.
If you plan to offer samples, they must be provided in a single serve container that you hand to them or they pick up from your table.
All ceiling lights will be on. Exhibitors will not be required to have lights for their booth unless you choose to. You will be asked on the application if you wish to have access to electricity. There will be no additional charge for electricity.
Attendees will follow a one-way traffic pattern.
Set up begins Friday afternoon after 1:00 p.m. Limited help may be available at load-in and load-out to assist the exhibitors. The Parks and Recreation Department will not have as many special event staff this year. The artist or an individual familiar with the artist’s work must be present at the display at all times during Winterfest operation hours. Demonstration or explanation of the art form is encouraged where possible and appropriate.
Process for Application
- Complete and sign the application.
- Submit the following images. Images must represent current work and must proportionally represent what the artist intends to exhibit – i.e. 2/3 pottery and 1/3 jewelry.
- Images should be between 72 and 300 ppi, and under 5MB.
a. at least five (5) images of your work representing what you will sell at Winterfest.
b. one (1) images of you working/your workspace
c. one (1) image of your display, if possible.
- Check or money order for correct fee payable to Aberdeen Parks, Recreation and Forestry.
We will accept only DIGITAL media for the jury process. Images are to be submitted by email to email@example.com or on a CD/jump drive that is labeled clearly with your name. We will NOT accept photographs or photocopies. The applicant is responsible for the quality and nature of the responses in the application form and the supporting materials.
The $125.00 registration fee will entitle the participant to a 12’ wide x 10’ deep booth space. If space allows, you may request an extra 1/2 booth space for an additional $62.50. DO NOT SEND MONEY FOR THE EXTRA 1/2 booth space unless you are notified there is space available.
Tables & Electricity
Up to four (4) tables are available (if requested in advance) for $7 each. There is no additional fee for electricity. If you are bringing your own tables, please be sure there are rubber glides on the table legs to prevent damage to the floor.
Late applications may be considered at the sole discretion of the Winterfest Committee. In cases where late applications are accepted, a $25 late fee will be assessed.
If you request a corner booth, please send an additional SEPERATE $25 check with your application. If your request cannot be filled, your check will be returned to you. We will notify you ahead of the event if you will have a corner booth.
Wednesday, September 30 Application Deadline
Friday, October 9 Notifications sent
Friday, November 21 Winterfest Set-up – 1-8 p.m.
Saturday, November 22 Winterfest Set-up – 7-9 a.m.
Saturday, November 23 Winterfest – 9 a.m. – 5 p.m.
Sunday, November 24 Winterfest – 10 a.m. – 4 p.m
All exhibitors should be aware that all reasonable measures will be taken to ensure security. Neither the Aberdeen Parks, Recreation and Forestry Department nor the Aberdeen Area Arts Council are responsible for lost or stolen articles.
Once the exhibitor has been reviewed and accepted, the registration fee is not refundable. If Winterfest is cancelled due to conditions changing surrounding the COVID-19 Pandemic, you will receive 100% refund of your booth fee.
You are required to collect sales tax (8% art and craft) and report that to the SD Department of Revenue within 30 days of the event. Forms from the state will be given to each Exhibitor when they check in. The SD Department of Revenue will be furnished a list of registered exhibitors and may attend the festival to check on exhibitors.
For any sales tax questions – contact the SD Department of Revenue at (605) 626-2218.
Questions regarding Winterfest may be directed to Aberdeen Recreation and Cultural Center at (605) 626-7081, the Aberdeen Area Arts Council or e-mail firstname.lastname@example.org.