Join us for an annual favorite!

About Winterfest

Winterfest is committed to presenting a high quality juried show with balance and variety between the various art forms as well as between fine, folk arts and crafts. Winterfest is scheduled for the weekend before Thanksgiving.

Location of Winterfest
Winterfest is held at the Aberdeen Civic Arena located in Historic Downtown Aberdeen. The Aberdeen Civic arena is located at 203 S. Washington Street Aberdeen, SD 57401.

Eligibility
Arts and crafts of original design, handmade by the exhibitor as well as culinary items made by the exhibitor are the only merchandise allowed to be sold. Please note on application the use of any manufactured items used to enhance hand-crafted work (i.e. painting on a purchased sweatshirt; purchased decorative accents used on hand-crafted woodwork; purchased components used with handmade beads).

Booth Size, Layout, Set Up and Lighting

Booth Spaces are 12 wide x 10 deep.  You may use a canopy if you wish.  All canopies and display pieces should have adequate protection on the bottom so as not to damage the wood floor.  If you need to tape a cord or other item used in your booth to the floor, the venue will provide the proper tape that will not damage the floor.  Use of any other tape is prohibited.  

Each exhibitor will be required to provide their own lights to adequately light their booth for display and sales.  The ceiling lights will be dimmed.   Example of lights that worked well in the past includes 10-12 arm style lamps or 4-5 stripes of track style lighting.  White canopies help to make the booth appear brighter.  Be sure to plan to have adequate light where your customers will be paying.  Canopies and display pieces should have adequate protection on the bottom so as not to damage the wood floor.  

Limited help may be available at load-in and load-out to assist the exhibitors.   

 Set up hours are Friday 1:00 – 8:00 pm and Saturday 7:00 – 9:00 am.     The artist or an individual familiar with the artist’s work must be present at the display at all times during Winterfest operation hours. Demonstration or explanation of the art form is encouraged where possible and appropriate.

Tables and Electricity

Up to four (4) tables are available (if requested in advance) for $7 each.  There is no additional fee for electricity.  If you are bringing your own tables, please be sure there are rubber glides on the table legs to prevent damage to the floor.  

Hospitality

We will not be hosting the reception for exhibitors at the end of the day on Saturday.  There are bathrooms available for exhibitors only.   

Process for Application

  1. Complete and sign the application.
  2. Submit the following images. Images must represent current work and must proportionally represent what the artist intends to exhibit – i.e. 2/3 pottery and 1/3 jewelry.
  3. Images should be between 72 and 300 ppi, and under 5MB.
    a. at least five (5) images of your work representing what you will sell at Winterfest.  
    b. one (1) images of you working/your workspace
    c. one (1) image of your display, if possible.
  4. Check or money order for correct fee payable to Aberdeen Parks, Recreation and Forestry.  If you wish to pay by credit card, you may call (605) 626-7081.  

We will accept only DIGITAL media for the jury process.  If you use the on-line applications, the images maybe uploaded as part of the process.  Or images can be submitted by email to winterfest@aberdeen.sd.us or on a CD/jump drive that is labeled clearly with your name. We will NOT accept photographs or photocopies. The applicant is responsible for the quality and nature of the responses in the application form and the supporting materials.

Registration Fee
The $125.00 registration fee will entitle the participant to a 12’ wide x 10’ deep booth space.  If space allows, you may request an extra 1/2 booth space for an additional $62.50.  DO NOT SEND MONEY FOR THE EXTRA 1/2 booth space unless you are notified there is space available.  

Late Fee
Late applications may be considered at the sole discretion of the Winterfest Committee. In cases where late applications are accepted, a $25 late fee will be assessed.

Corner Booth
If you request a corner booth, please send an additional SEPERATE $25 check with your application. If your request cannot be filled, your check will be returned to you.  We will notify you ahead of the event if you will have a corner booth.  

Refund Policy

Once an exhibitor has been reviewed and accepted, the registration fee is not refundable.  If Winterfest would be cancelled due to conditions changing surrounding COVID, you will receive 100% refund of your booth fee.  

Important Dates

Friday, September 30 Application Deadline
Friday, October 7 Notifications sent
Friday, November 18 Winterfest Set-up – 1-8 p.m.
Saturday, November 19 Winterfest Set-up – 7-9 a.m.
Saturday, November 19 Winterfest – 10 a.m. – 5 p.m.
Sunday, November 20 Winterfest – 10 a.m. – 4 p.m.

General Information
All exhibitors should be aware that all reasonable measures will be taken to ensure security. Neither the Aberdeen Parks, Recreation and Forestry Department nor the Aberdeen Area Arts Council are responsible for lost or stolen articles.

Once the exhibitor has been reviewed and accepted, the registration fee is not refundable.  If Winterfest is cancelled due to conditions changing surrounding the COVID, you will receive 100% refund of your booth fee.

You are required to collect sales tax and report that to the SD Department of Revenue within 30 days of the event. Forms from the state will be given to each Exhibitor when they check in. The SD Department of Revenue will be furnished a list of registered exhibitors and may attend the festival to check on exhibitors.  For any sales tax questions – contact the SD Department of Revenue at (605) 626-2218.

Questions regarding Winterfest may be directed to Aberdeen Recreation and Cultural Center at (605) 626-7081, the Aberdeen Area Arts Council (605) 226-1557 or e-mail winterfest@aberdeen.sd.us.