November 17 & 18, 2018
Aberdeen, South Dakota
We would like to invite you to participate in the 40th annual Winterfest on November 18-19, 2018.
Once again we will be holding this event in the Aberdeen Civic Arena, part of the Aberdeen Recreation and Cultural Center, in historic downtown Aberdeen. We look forward to receiving your application! Please apply by September 15th, 2018 to avoid a $25 late fee.
Winterfest is committed to presenting a high quality juried show with balance and variety between the various art forms as well as between fine, folk arts and crafts. Winterfest is scheduled for the weekend before Thanksgiving.
Location of Winterfest
Winterfest is held at the Aberdeen Civic Arena located in Historic Downtown Aberdeen. The Aberdeen Civic arena is located at 203 S. Washington Street Aberdeen, SD 57401.
Arts and crafts of original design and handmade by the exhibitor is the only merchandise allowed to be sold. Please note on application the use of any manufactured items used to enhance hand-crafted work (i.e. painting on a purchased sweatshirt; purchased decorative accents used on hand-crafted woodwork; purchased components used with handmade beads).
Lighting and Booth Set Up
Each exhibitor will be required to provide their own lights to adequately light their booth for display and sales. The ceiling lights are dimmed to create mood. They do not provide light for the booths. Example of lights that worked well in the past includes 10-12 arm style lamps or 4-5 stripes of track style lighting. Booth Spaces are 12 wide x 10 deep, with no wiggle room. White canopies help to make the booth appear brighter. Be sure to plan to have adequate light where your customers will be paying. Canopies and display pieces should have adequate protection on the bottom so as not to damage the wood floor.
Set up can begin on Friday afternoon after 1:00 p.m. Help is provided at load-in and load-out to assist the exhibitors. The artist or an individual familiar with the artist’s work must be present at the display at all times during Winterfest operation hours. Demonstration or explanation of the art form is encouraged where possible and appropriate.
Process for Application
- Complete and sign the application.
- Submit the following images. Images must represent current work and must proportionally represent what the artist intends to exhibit – i.e. 2/3 pottery and 1/3 jewelry.
- Images should be between 72 and 300 ppi, and under 5MB.
a. at least five (5) images of your work representing what you will sell at Winterfest
b. one (1) images of you working/your workspace
c. one (1) image of your display, if possible.
- Check or money order for correct fee payable to Aberdeen Parks, Recreation and Forestry.
We will accept only DIGITAL media for the jury process. Images are to be submitted by email to email@example.com or on a CD/jump drive that is labeled clearly with your name. We will NOT accept photographs or photocopies. The applicant is responsible for the quality and nature of the responses in the application form and the supporting materials.
The $125.00 registration fee will entitle the participant to a 12’ wide x 10’ deep booth space. You may request and pay for 1 ($125.00) or 1.5 ($187.50) booth spaces.
Tables & Electricity
Up to four (4) tables are available (if requested in advance) for $7 each. There is no additional fee for electricity. If you are bringing your own tables, please be sure there are rubber glides on the table legs, to prevent damage to the floor.
Late applications may be considered at the sole discretion of the Winterfest Committee. In cases where late applications are accepted, a $25 late fee will be assessed.
If you request a corner booth, please send an additional SEPERATE $25 check with your application. If your request cannot be filled, your check will be returned to you.
Friday, September 15 Application Deadline
Friday, October 5 Notifications sent
Friday, November 16 Winterfest Set-up – 1-8 p.m.
Saturday, November 17 Winterfest Set-up — 7-9 a.m.
Saturday, November 17 *Winterfest – 9 a.m. – 5 p.m.
Sunday, November 18 Winterfest – 10 a.m. – 3 p.m.
*Please note additional Saturday hour
All exhibitors should be aware that all reasonable measures will be taken to ensure security. Neither the Aberdeen Parks, Recreation and Forestry Department nor the Aberdeen Area Arts Council are responsible for lost or stolen articles.
Once the exhibitor has been reviewed and accepted, the registration fee is not refundable.
You are required to collect sales tax (8% art and craft) and report that to the SD Department of Revenue within 30 days of the event. Forms from the state will be given to each Exhibitor when they check in. The SD Department of Revenue will be furnished a list of registered exhibitors and may attend the festival to check on exhibitors.
For any sales tax questions – contact the SD Department of Revenue at (605) 626-2218.
Questions regarding Winterfest may be directed to Aberdeen Recreation and Cultural Center at (605) 626-7081 or e-mail firstname.lastname@example.org.
All exhibitors and vendors are invited to stay for a short reception on Saturday evening beginning immediately after the doors close at 5:00 p.m. Snacks will be provided by the Winterfest Committee. This is our opportunity to say thank you for being part of Winterfest.